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OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive …
Starting at $4.99 per month
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What is OmniFocus?
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Recent Reviews
Popular Features
- Task Management (12)10.0100%
- Mobile Access (12)10.0100%
- Scheduling (10)9.999%
- Resource Management (7)7.070%
Pricing
Web Add-On Subscription
$4.99
Cloud
per month
Cross-Platform Subscription
$9.99
Cloud
per month
OmniFocus 3 Standalone (Mac only)
$49.99
Cloud
per month
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
OmniFocus to DEVONThink task migration demo
YouTube
Demo: Keyboard Maestro + OmniFocus - Creating a Dashboard Layout
YouTube
Demo - Keyboard Maestro + OmniFocus: Toggling between detailed view to simplified view
YouTube
Demo: Creating Today's Task List -Copy selected OmniFocus tasks to an Apple Note.
YouTube
Features
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Product Details
- About
- Tech Details
- FAQs
What is OmniFocus?
OmniFocus Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Reviewers rate Task Management and Support for Agile Methodology and Mobile Access highest, with a score of 10.
The most common users of OmniFocus are from Small Businesses (1-50 employees).
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Reviews and Ratings
(31)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
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- Recommendations
OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive features and intuitive interface, it allows users to effectively control their current and future work activities. Users have found OmniFocus to be the best task manager for keeping them organized, tracking deadlines, and prioritizing work. It is particularly useful for small business owners who rely on it for general planning and organizing of projects and ideas, both for business and personal use.
OmniFocus caters to different project types and facilitates coordination of tasks, whether they need to be done in parallel or sequentially. Its ability to capture, organize, schedule, and execute work seamlessly makes it an excellent planning tool for individual use and is particularly valuable for small groups or projects managed by a single person. Moreover, organizations recognize its effectiveness as an organizational tool and often suggest using OmniFocus to employees, sometimes even offering reimbursement for its purchase.
Legal practices also benefit from the core accountability and planning features of OmniFocus. It helps keep track of deadlines, plan cases, and inform clients of case status. In addition, marketing departments utilize OmniFocus to manage content creation, daily tasks, long-term planning, and projects across multiple departments.
Overall, OmniFocus has proven to be an invaluable tool in helping users manage their tasks and projects effectively. Its robust feature set offers a comprehensive way of tracking projects at a granular level. However, it's important to note that while it excels in individual task management, it may not be suitable for team collaboration.
Rich Functionality and Flexibility: Reviewers have consistently praised the product for its rich functionality and flexibility, allowing for rapid and friction-free user adoption. Many users appreciate the wide range of features available, which cater to various needs and preferences. The flexibility of the product has been highlighted as a major advantage by numerous reviewers.
Cross-Device Synchronization: The cross-device synchronization feature is highly valued by users, enabling seamless switching between desktop, laptop, tablet, and smartphone. This ensures real-time access to data from anywhere, providing convenience and enhancing productivity. Several reviewers have commended this feature for its effectiveness in keeping their tasks synchronized across multiple devices.
Effective Task Management Capabilities: Users highly regard the task management capabilities of the product. They find it efficient in syncing tasks to mobile devices and other computers, making it easy to stay organized and on top of their responsibilities. Multiple reviewers have specifically mentioned how this feature has improved their workflow and helped them manage their tasks more effectively.
Incompatibility with Windows: Several users have expressed frustration that the product is only compatible with Apple devices, leaving Windows users unable to use it.
Lack of web interface: Some reviewers have mentioned that the absence of a web interface limits access to the product via a web browser, making it less convenient for those who prefer working on multiple devices or don't own an Apple device.
Missing features and limited functionality: A number of users have reported that certain features available on MacOS are not available in the iOS implementation, resulting in minor inconveniences. This has led some users to feel that the product lacks comprehensive functionality and may not meet all their task management needs.
Users commonly recommend the following:
-
Familiarize yourself with the Getting Things Done (GTD) principle before using the software. They suggest reading Getting Things Done to understand how to make the most of the software's features.
-
Spend time going through the tutorials, FAQs, and online videos provided by the software. This will help you fully comprehend its unique features and customizations.
-
Highly recommend using the software for personal project management and as a personal time management tool. It is excellent for organizing complex sets of tasks and projects, particularly valuable for self-employed individuals who use Mac and iOS devices. However, it may not be the best option for team task management or project management.
Attribute Ratings
Reviews
(1-5 of 5)Companies can't remove reviews or game the system. Here's why
February 24, 2020
The best task manager for iOS and Mac users is OmniFocus
OmniFocus is used as a task list and project management tool to help organize all sorts of projects. It is currently in use by our Marketing Department to manage content creation, daily, weekly, and quarterly tasks, as well as long term planning for more comprehensive projects that span multiple departments and business units.
- Easy task list creation using keyboard shortcuts
- Great at-a-glance look at weekly due dates
- Tasks can be organized within projects
- It would be great to see a dark mode in OmniFocus
- Their upgrade strategy involves having to purchase new versions when they are released
- It would be good to have a quarterly view of tasks and due dates.
85%
8.5
N/A
N/A
- OmniFocus helps us stay focused on what is most important.
- OmniFocus helps us not to miss even smaller tasks, as it gives great visibility into everything due and upcoming.
- OmniFocus ensures we meet deadlines.
January 17, 2020
Limited use cases, but it's the best if it fits.
OmniFocus is the best individual task manager out there. However, it is NOT suitable for use across teams. It doesn't support multiple users, and it only runs on Apple hardware. While that makes it limited, and a poor choice for teams, it offers a more robust feature set than any other to-do style application.
- It doesn't get bogged down or confusing, even with hundreds or thousands of tasks.
- Custom perspectives are superior to competitors' "saved searches."
- The mobile app is just OK, but there are several missing features, and some things require a lot of taps.
- There's no support for teams.
If someone is in the Apple ecosystem, it's the best choice. Far beyond a simple task manager, OmniFocus is the only software I've found that can reliably track every aspect of one's life. If I want anything in my life to be different than it currently is, there's a place for it in OmniFocus.
36.666666666666664%
3.7
N/A
N/A
- The value is inestimable. I couldn't live without it.
- OmniFocus is the only system that I can 100% trust, so it gives me peace of mind.
OmniFocus is the most robust. Some criticize OmniFocus for focusing too much on task organization and not enough on task execution, and that may be valid depending on one's use-case. However, if you ever find things slipping through the cracks and unable to trust your system, give OmniFocus a try. Keep in mind there's a learning curve.
As an organization, we suggest the use of OmniFocus as an organizational tool for our employees. We offer reimbursement for the purchase of the app. It is not used as an enterprise solution because it only works with iOS, and our computers are PC's, however, we do have Apple mobile devices and believe that it helps to act as a todo list and organizing tool for many of our employees. It certainly helps me to organize my projects and break them down into meaningful task actions. We have found that those team members who use OmniFocus do have slight upticks in productivity, which is why we have started encouraging its use through reimbursement.
- Maintains to do lists
- Breaks projects into meaningful tasks
- Reminders
- A place to store important ideas and thoughts to come back, review and assign tasks to.
- Integration with other apps and products.
- Would love to see OmniFocus come up with an App that works with Windows so that it could sync for multiplatform users, that is a HUGE blind spot for me personally right now.
35.714285714285715%
3.6
N/A
N/A
- It has increased productivity.
- I hope to implement other areas of OmniFocus as they make sense for our business but I am not as familiar with its additional tools and integrations.
We have used Microsoft One Note and To Do as other ways of increasing organization across our company, however, we don't feel that those tools are appropriate for that use (in the instance of One Note) or as robust (in the instance of To-Do). Both are, however, easy to implement across platforms and work with both Windows and iOS making them more obvious alternatives to employees who crave the ability to use the app on their laptop or desktop.
February 16, 2018
Simply The Best Productivity Application on the Market!
Every employee within the business uses OmniFocus. It is the primary tool for management of projects and activities for each team member. The primary use case is for effective control of current and future work activity; however, given its power and flexibility everyone also uses its for personal task management as well. OmniFocus provides a platform for ubiquitous capture, organisation, scheduling and execution of work (everything from simple chores and tasks through to complex projects).
- Rich in functionality but flexible at the same time meaning that user adoption is rapid and friction-free; more exotic features and functions can be introduced over time as the user builds his/her familiarity with the product
- Allows my users to follow their productivity method of choice (most of us are fans of David Allen's GTD method but OmniFocus isn't rigid or prescriptive in its implementation
- Cross-device synchronisation means I can seamlessly switch from desktop to laptop to tablet to smartphone and have access to my data in real-time; this means I can always have access to the data no matter where I am or what I am doing
- Apple-device compatible only so Windows users can't use the product
- No web-interface available to allow me access via a web browser
- A few features not available on iOS implementation that are available on MacOS such as being able to set projects as auto-close on last task completion - not showstoppers but minor inconveniences
90%
9.0
N/A
N/A
- By introducing OmniFocus into my business I have been able to implement standardised working practices across the team; it has made the adoption of the GTD method much easier for the employees who had never come across it before
- The flexibility and richness of the application mean that all team members are constantly living with OmniFocus - we have virtually eradicated all other modes of activity and planning capture, so no bits of paper or post-it notes, no emails to self, no accumulation of files with crib notes, no illegible notes scribbled in books, etc. Everything is captured at source in OmniFocus. Project meetings with clients and internal team meetings are driven via OmniFocus so we always know "what's next"
- As a team I've seen improvements in morale and attitude as OmniFocus has enabled them to cultivate the right habits around effective productivity; these improved working practices in the office via OmniFocus are now also being put in place at home for some of the employees giving them a greater sense of control and visibility in their professional and social lives
The market is flooded with productivity apps; I have field-tested a large number of these, and continue to do so.
However, without fail, I always come back to OmniFocus - it outstrips the competition by far.
The sheer richness and flexibility of the product has no peer worthy of consideration in my eyes.
Key reasons for selecting OmniFocus versus the rest:
- Supports offline working
- Native applications across my devices
- Non-rigid design
- Constantly being updated by its author
- Very high quality support provided by vendor
- Supports full implementation of GTD
However, without fail, I always come back to OmniFocus - it outstrips the competition by far.
The sheer richness and flexibility of the product has no peer worthy of consideration in my eyes.
Key reasons for selecting OmniFocus versus the rest:
- Supports offline working
- Native applications across my devices
- Non-rigid design
- Constantly being updated by its author
- Very high quality support provided by vendor
- Supports full implementation of GTD
10
Sales & Marketing; Finance & Accounting; Senior Management; Consulting Services; Support Desk; Project Management Office; Development; Business Intelligence Services
1
Minimal skills required; once you're up and running it's very intuitive.
- Task and project management
- Project definition, scheduling and execution
- Implementation of the GTD method
- Meeting minutes capture and follow-up
- Client calls and engagements actions capture
- Work delegation control
- Collaboration coordination and control
December 12, 2017
In a class by itself
OmniFocus is the core accountability and planning tool of my legal practice. I use it to keep track of deadlines, to plan cases from start to finish, to keep track of legal or factual issues that pop up, and as a reminder for keeping clients informed as to case status and surprises that inevitably occur.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
- Planning. I have created templates for case management that I can cut and past into new cases. I use OmniFocus not only to stay on track with big picture items, but to keep in mind interesting thoughts that occur to me.
- Accountability. I am better able to work ahead of deadlines using OmniFocus. OmniFocus is OS agnostic. My daily planning is done on my MacBook. I often add tasks using OmniFocus for iOS. I often use Siri to add tasks to OmniFocus while in the car ("Siri, open OmniFocus"). The dictated action items go into my Inbox, and I organize them (and clean up the almost inevitable grammar errors) when I am back in front of my computer.
- Organizing by life focus. This is my default way to organize in OmniFocus. My big categories are Family, Work, Heath, Household. Work is then broken down by (1) administrative tasks (e.g., trust accounting, billing), (2) client matters, (3) business development, (4) miscellaneous. I can get as granular as I want to get, but can always back out to the 30,000 foot view.
- Organizing by deadline. You don't have to assign deadlines to every task, which makes it helpful to keep in mind what is really important (e.g., the deadline to file an appeal).
- I would really like to see graphic presentations of how I allocate my time, what categories of tasks don't get accomplished, etc.
- I would like to see OmniFocus include Gantt chart functionality, such as allowing me to see how long it took me to accomplish a task from start to finish. Allowing me to actually input time spent, and seeing it on a Gantt chart, would be icing on the cake.
53%
5.3
70%
7.0
- OmniFocus keeps me ahead of deadlines. I certainly feel better when I file a brief early.
- OmniFocus keeps me focused on my clients and their needs and concerns.
- OmniFocus has made me more pleasant -- less stress from deadlines.
- Trello and Wunderlist
The closest analog to OmniFocus is Todoist. OmniFocus, however, runs circles around Todoist and every other to-do list and reminder system. OmniFocus is not just best in class, it is in a class by itself.
I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.
I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.